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Intro to Liferay CMS: when and why choose the platform for streamlined content management

9 mins read 304 views
Intro to Liferay CMS: when and why choose the platform for streamlined content management article image

Key takeaways

  • Gain insights into how Liferay CMS streamlines content management across various digital channels, enhancing user experience and organizational efficiency. 
  • Explore Liferay CMS’s integration capabilities that help businesses deliver reliable and personalized digital experiences while enhancing customer interactions and improving employee productivity. 
  • Learn how Liferay CMS differs from Liferay DXP and uncover its unique capabilities. Find out how its features can meet the needs of organizations that require a centralized, secure hub for content creation and management. 
  • Assess the relevance of the Liferay CMS to your company by examining its use cases.

One day, God wanted to create the perfect enterprise-class CMS, but entrepreneurs were unsatisfied with all the options that were initially offered. And only after time, by trial and error, on the seventh day, the perfect Liferay CMS was created.

Nowadays, businesses can hardly go far without effective content management. But the good thing is that Liferay is at the forefront of content management platforms. It offers a versatile toolset designed to meet various business needs, from streamlining content creation and organization to increasing user engagement and optimizing workflow efficiency. In this article, we examine all the aspects of Liferay CMS that make it the perfect business enabler, from its user-friendly interface to its scalability and flexibility. We will also reveal the key features to consider before opting for Liferay CMS adoption and help you determine whether your business needs this solution.

The essence of Liferay CMS

Liferay CMS (content management system) is a vital tool for businesses that produce, manage, and distribute content across various channels. By saying “managing content,” we mean anything created inside the Liferay UI and lives in the Liferay database. That includes traditional forms of content usually handled by content managers (e.g., multimedia, documents, web pages, product catalogs) and those that require developer involvement (e.g., structures and templates, fragments, objects). 

Liferay CMS offers a user-friendly interface that enables businesses to create, manage, and publish digital content without extensive technical expertise, addressing common challenges such as inefficient content management and lack of personalization. With its proven track record, Liferay CMS remains a popular choice across various sectors for streamlining content workflows and enhancing customer experiences.

Quote about Liferay DXP

Liferay CMS’s significance for efficient content management

As a centralized environment, Liferay helps efficiently manage various content types, including web pages, documents, multimedia, and product catalogs. Liferay CMS automates content creation, review, and approval processes through customizable workflows and approval mechanisms, ensuring efficiency and consistency. 

Moreover, it offers features like content tagging, audience segmentation, and dynamic content delivery, enabling personalized user experiences. Having the capability of being easily integrated with other business systems, Liferay CMS simplifies data management and provides real-time access to scattered information within the company’s infrastructure. Its scalability and flexibility empower enterprises to adapt to evolving requirements, fostering growth and innovation in content management practices.

Dispelling confusion on Liferay CMS and DXP

So, what is the difference between Liferay CMS and DXP? Liferay CMS is a subset of Liferay DXP that is specifically focused on the content management aspect of the platform, while Liferay DXP is an integrated platform that encompasses a broader range of capabilities beyond content management.

In turn, Liferay CMS can be used by businesses as a standalone solution without investing in the full suite of DXP functionalities or as part of the broader Liferay DXP suite, depending on their specific needs and requirements. Therefore, to make an informed decision, let’s examine the key differences between both solutions for your business.

ParameterLiferay CMSLiferay DXP
FocusManages various types of content, including web pages, documents, images, videos, etc.Comprehensive that integrates advanced tools beyond traditional content management.
Core functionalityOffers content management features such as content creation, editing, versioning, and publishing.Enhances content management with additional tools, such as engagement analytics, personalization engines, and CRM integration.
IntegrationIntegrated within the Liferay DXP platform.Seamlessly integrates with DXP modules and third-party systems.
ScopeFocuses solely on content management tasks, offering robust functionalities for content creation, categorization, tagging, workflow management, etcEncompasses CRM, marketing automation, digital commerce, etc.
FeaturesOffers essential features like versioning, approval workflows, and content scheduling for efficient management.Includes customer segmentation, personalized content delivery, etc.

In summary, Liferay CMS is integral to Liferay DXP, serving as its foundational content management component. However, DXP extends beyond CMS functionalities, providing a complete suite of tools for delivering personalized digital experiences.

Key features and capabilities of Liferay CMS

Let’s examine the main features of Liferay CMS to understand better how such a platform works and how it will benefit your business.

The main functions of the Liferay CMS

The main functions of the Liferay CMS

Liferay sites & pages

Liferay offers a user-friendly interface for creating, organizing, and managing websites and pages. With Liferay, users can create and customize websites to suit their requirements, including various content elements and applications. This feature has built-in content editing, allowing users to make changes quickly on the page without going through complex back-end systems. Liferay also supports page customization, drag-and-drop, and page versioning, increasing the flexibility and ease of creating and maintaining digital objects.

Liferay Objects

Liferay Objects is a feature that empowers users to create and deliver applications without extensive coding. With Liferay Objects, users can build custom applications tailored to their business needs without writing complex code or deploying modules. This no-code approach accelerates the development process, enabling rapid application development and deployment. By leveraging Liferay Objects, organizations can streamline their workflow, improve efficiency, and create innovative solutions to various business challenges.


Fragments are predesigned, reusable components used to build new pages quickly. They simplify page creation by providing pre-built elements like text, images, and interactive components. Fragments support inline editing, allowing users to modify content directly on the page. This feature enhances productivity and flexibility when designing web pages. Leveraging fragments enables users to create visually appealing and functional web pages without extensive coding or design skills.

Master pages

Master page templates in Liferay simplify the management of common page elements like headers and footers, eliminating the need for plugin deployment. Users can effortlessly maintain consistency across pages, choosing between universal or unique templates. The Drop Zone feature allows for flexible placement of page fragments, enhancing customization options. By centralizing page element management, Liferay’s master page templates boost efficiency and foster brand consistency, improving the user experience.

Web Content Management (WCM)

This feature makes creating, publishing, and managing content on portals easy, promoting site freshness and relevance. It supports different types of content, providing the flexibility to create compelling digital experiences. With tools for structuring and managing content, Liferay WCM simplifies the creation process, increasing productivity and consistency in the portal. It also facilitates collaboration between creators and editors, ensuring seamless workflow management.

Categories & Tags

Categories and tags are Liferay’s most essential tools for efficient content organization. They facilitate content retrieval by allowing users to find information quickly. Categories provide a hierarchical structure for content optimization, while tags offer a flexible way to label content with descriptive keywords. With categories and tags, users can create a structured content taxonomy, making navigating and managing content across the platform more accessible.

Asset libraries

The asset libraries in Liferay CMS, which are also content libraries that can be used across different websites, provide a repository for efficient asset creation and storage. With asset libraries, companies can capitalize on content reuse opportunities, reduce redundancy, and speed up content creation cycles, ultimately improving operational efficiency and providing a holistic brand experience for audiences.

Liferay CMS benefits overview

Liferay CMS has many advantages, which is why it is the leader among other platforms in content management. According to a study by W3techs, Liferay CMS is in a top position of popularity among websites with high traffic. But what makes it so popular? Of course, the benefits of this platform, and today, we will study them in detail. Understanding these advantages will help you make an informed decision regarding the adoption of Liferay CMS.

Liferay leads among CMS for high-traffic websites

Liferay leads among CMS for high-traffic websites. Source: W3techs


Liferay’s architecture is designed to scale quickly, adapting to growing volumes of content and user traffic. Whether managing a mid-sized website or a large enterprise portal, Liferay provides smooth operation and responsiveness.


Liferay offers an intuitive user interface that simplifies content management tasks for technical and non-technical users. This reduces training time and increases productivity.


Liferay provides content personalization based on user behavior, preferences, and demographics. This helps deliver targeted content to users, increasing engagement and conversion.

Versatile toolset

Using Liferay CMS, you can access a comprehensive set of out-of-the-box tools for various business needs, including content management, collaboration capabilities, social media management, and workflow automation. You can also easily integrate and customize these tools to optimize operations and implement innovative solutions.


Liferay’s commitment to user-friendly design, seamless interoperability, and adherence to open standards ensures that organizations can leverage advanced features and functionality at an affordable price. This enables companies to effectively meet changing requirements without compromising the quality of workflows and business scalability.

When is Liferay CMS the right solution for your business?

Liferay CMS is a one-stop solution for companies looking to streamline document management processes, improve collaboration with the company, enhance customer experience, and expand their digital presence. But let’s look at where this platform can deliver the most value.

Here are some examples of popular scenarios when the Liferay CMS solution is considered a suitable solution:

  • Your company heavily relies on content creation activities

The Liferay portal is a powerful solution for companies focusing on content. It is suitable for businesses providing articles, blogs, information, or forums, ensuring content is accessible and organized. Liferay offers a wide range of tools to find and share different types of content easily.

  • Your organization is web services-orientated 

Liferay CMS provides applications for developing and hosting websites without programming. It speeds up and facilitates the process of creating websites and provides basic security and user management features.

  • Companies prioritized collaborative partnerships 

Liferay CMS is specifically designed to support social networking and collaboration, making it ideal for team environments and project managers who need tools for collaborative editing.

  • Businesses looking to expand their audience

Companies wishing to reach diverse audiences can utilize the power of Liferay’s multi-lingual portals to extend their global reach. Liferay allows you to localize your content, engage with your audience in their native language, and strengthen connections across the globe. Further, Liferay offers intuitive customization options that allow you to tailor your digital experience to different regions effectively.

  • Companies with huge document workflows

Liferay’s document management capabilities can benefit companies that need to efficiently store, organize, search, and share documents and files across their businesses.


Liferay CMS offers core content management features for creating, organizing, and publishing different types of content. Effective content management, in turn, is crucial for businesses, ensuring engagement, conversion, and customer satisfaction. If you need a robust, flexible, and scalable content management solution that can support your evolving content management needs and integrate seamlessly with their digital experience management activities, Liferay CMS is the right solution to meet your needs. Hence, if you are ready to adopt it or still have questions and concerns regarding its integration, you can always turn to Aimprsoft for help. We have a large number of Liferay developers who will provide top-notch assistance with Liferay CMS adoption.


What is Liferay CMS used for?

Liferay CMS is a versatile platform used primarily for web content management. It enables businesses to efficiently create, organize, and manage content, helping to provide users with a personalized digital experience. Beyond essential content management, Liferay offers extensive capabilities to harmonize, publish, and distribute content across multiple channels. This allows companies to tailor their digital presence to meet specific needs, ensuring easy navigation and user engagement.

How can Liferay CMS help my business?

Liferay CMS offers significant business value by reducing costs through pre-built features and customizable templates, increasing the efficiency of content management. Liferay CMS also provides a competitive advantage through personalized customer service and streamlined operations to accelerate time to market.

How does Liferay compare to other CMS like WordPress?

Liferay and WordPress are often compared, especially regarding their use and benefits in an enterprise environment. While WordPress is renowned for its simplicity and flexibility, Liferay excels at providing robust features designed for large enterprises. Liferay offers extensive customization options, enhanced security, and scalability ideal for complex enterprise needs. Liferay’s focus on website experience and enterprise-level support differentiates it from WordPress, which is more focused on smaller-scale projects.

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